Self-Guided Independent Packages
Terms & Conditions
Deposit and Final Payment
We accept checks, money orders, Visa, Master Card and American Express. Your payment is not deemed made until it is received by Samurai Tours.
A non-refundable deposit of $100 per person per tour is required for us to make reservations for you. Final payment is due 60 days prior to the start of the tour. If we do not receive final payment by this date, we reserve the right to cancel the reservation. In the case of billing errors, we reserve the right to re-invoice with correct pricing.
Cancellations and Refunds
In the event a tour is cancelled, the following cancellation fees will be applied:
|30 to 60 days||30% Cancellation Fee|
|14 to 29 days||50% Cancellation Fee|
|3 to 13 days||75% Cancellation Fee|
|Less than 3 days or no-show||100% Cancellation Fee|
A fee of $30 per change will be charged for any alteration or revision made to a reservation. A change of tour date or itinerary made less than 60 days prior to the tour date will be treated as a cancellation, and the standard cancellation procedures will be applied.
Any tour registrations received less than 30 days prior to the start of the tour will be subject to a 10% surcharge.
Travelers Who Need Special Assistance
Samurai Tours will make reasonable attempts to accommodate the special needs of travelers, but it is not responsible in the event it is unable to do so, nor is it responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers.
Samurai Tours will make every effort to accommodate your request for a smoking or non-smoking room. However, we cannot guarantee we will be able to accommodate your request.
The price of your tour is guaranteed and will not increase. Prices do not include airfare.
Included in the price of each tour: Accommodations for each night; all breakfasts and other meals as listed on this site; transportation costs between cities, transfers to and from the airport, Japan Rail rail passes appropriate to the tour itinerary as listed on this site, and our tour handbook.
Excluded in the price of each tour: admission fees, local transportation, travel insurance.
Passports and Visas
You are responsible for obtaining your passport, and for meeting all health and other requirements required by Japanese laws, orders and/or requirements. Non-US citizens must consult with appropriate consulates to determine if any visas are needed.
Not Included in the Tour Price
Federal Inspection Fees for the U.S. Customs and Immigration; International Air Transportation Tax; agricultural tax; Value Added Taxes, any other taxes; security fee; airport taxes and fees; passports; visas and vaccinations; laundry; telephone; mini bar; alcoholic beverages except at the Orientation and Sayonara Dinners, porterage at airports; and all other items of a personal nature.
How To Make A Reservation
To reserve a seat on a Samurai Tours tour you must send us the completed Tour Registration Form. We offer our tour participants a 14 day grace period, during which time you are able to cancel your reservation request for any reason. If you make your reservation less than 60 days prior to the tour starting, the 14 day grace period is waived. After the 14 day grace period, we require a $250 per person deposit. We can accept Visa, Master Card and American Express and we accept checks or money orders.
Once we've received your deposit, we will send you a confirmation packet. Your final payment is due 60 days before departure. Missing the final payment deadline may result in your tour being cancelled. If you sign up less than 60 days before the tour starts, full payment will be due immediately.
The carriers, accommodations, and other suppliers providing services are independent contractors and are not agents, employees, or servants of, or joint ventures with, Samurai Tours or its affiliates. All travel documents for tour services issued by Samurai Tours are subject to the terms and conditions specified by the supplier, and to the laws of the countries in which the services are supplied.
If, after tour departure, the services included in the tour cannot be supplied, or there are changes in an itinerary for reasons beyond the control of Samurai Tours, Samurai Tours will make its best efforts to arrange for the provision of comparable services. However, Samurai Tours will not provide a refund if we are unable to provide a suitable replacement.
The participant agrees that neither Samurai Tours or its affiliates shall be liable for any damage, loss (including personal injury, death, and property loss) or expense occasioned by any act or omission of any supplier providing services.